Terms & Conditions for Hosted Meetings Attendees
  1. As a registered Hosted Meetings Attendee or participant (“you”) in Manifest Hosted Meetings, you hereby agree to these terms and conditions (collectively, this “Agreement”) with Manifest US, Inc. (“Manifest” or “we”). If you are completing registration on behalf of another person or individual, you represent and warrant that you have made the attendee or participant aware of this Agreement and that he/she/they has/have accepted this Agreement.
  2. Free Tickets & Travel Allowance: Manifest Hosted Meetings provides each Hosted Meetings Attendee who qualifies for the Manifest Hosted Meetings to receive (i) one (1) complimentary ticket to attend Manifest 2027 (the “Event”) and (ii) a one-time travel/hotel allowance of up to the amount we agreed to reimburse you at the time you registered for the Event to cover your Event-related travel/hotel expenses.
  3. Qualifications: To qualify for the Manifest Hosted Meetings, individuals must: (a) be responsible for buying or evaluating supply chain, logistics or related technology or other solutions for their companies, and (b) take up to six (6) 15-minute onsite meetings with participating sponsors through Manifest Hosted Meetings, which are based on a double opt-in process (meaning both parties must agree via the Platform to attend each onsite meeting) so that they are useful to everyone.
  4. Meeting Times: You commit to being available for all dedicated time blocks for Hosted Meetings across two dedicated Event days: Tuesday, February 9th and Wednesday, February 10th, 2027, until you receive your final schedule immediately prior to the Event. Your final set of up to six (6) 15-minute meetings may be spread across the dedicated time blocks for Hosted Meetings, and they may not be back-to-back. Please note that other Event content may be scheduled during these time blocks.
  5. Travel Arrangements: You are responsible for making your own travel and accommodation arrangements to attend the Event. You can book an onsite hotel room in our dedicated room block at the Venetian Hotel, Las Vegas through the Event hotel booking process. Rooms (including any cancellation fees or deposits) are not refundable if cancelled less than 72 hours of your arrival date. We do not guarantee the availability of our hotel room block, and recommend you book early.
  6. Manifest Hosted Meetings Participation: We will contact you prior to the Event to arrange your meetings using our online platform (the “Platform”). You agree that you must use the Platform to participate in this process, including (a) completing a short survey with questions about your company and job role, (b) participating in a double opt-in process to select sponsors for potential meetings, and (c) adding meetings to your calendar. Following the Event, you agree to provide post-event feedback on the Manifest Hosted Meetings and each Hosted Meeting and to provide receipts for expenses. You agree to respond to all of our requests within our stated deadlines. Unresponsiveness to our stated deadlines and other requirements included in our outreach to you may result in Manifest determining, in its sole discretion, that you are not eligible to participate in Manifest Hosted Meetings or attend the Event in one or more future years. Further, participation in the Manifest Hosted Meetings requires attendance of the Event, which means you must abide by all of our Terms of Attendance and Participation, which may be amended by Manifest from time to time and are hereby incorporated into this Agreement by reference.
  7. One-to-One Meetings: We do not entertain requests to combine meetings with other individuals from your organization that might also be participating in the Manifest Hosted Meetings. If more than one person from your organization is enrolled in the Manifest Hosted Meetings, each person must complete his or her own set of up to six (6) one-to-one meetings to qualify for the Manifest Hosted Meetings. If you are unable to attend your meetings alone for any reason, you will be determined ineligible for the Manifest Hosted Meetings and you will not be eligible to receive a travel/hotel reimbursement or complimentary Event ticket. If you are scheduled for less than six (6) meetings, you are only required to attend the number of meetings we have expressly scheduled for you.
  8. Failure to Complete Meetings: If you complete the Manifest Hosted Meetings registration process via the Platform and schedule your meetings, pick up your Manifest badge onsite or otherwise attend the Event but do not complete or attend any of your scheduled meetings: (a) we will not be responsible for any costs associated with your travel or hotel and you will not receive any corresponding reimbursement, and (b) may result in Manifest determining, in its sole discretion, that you are not eligible to participate in Manifest Hosted Meetings or attend the Event in one or more future years. Notwithstanding the foregoing, we reserve the right at our sole discretion to prorate your travel/hotel reimbursement calculated based on the total meetings for which you were scheduled. You acknowledge and agree that in order to receive your travel or hotel reimbursement outlined hereunder, you must (i) complete the Manifest Hosted Meetings registration process via the Platform and schedule your meetings, (ii) attend the Event, and (iii) complete at least fifty percent (50%) of your scheduled meetings onsite at the Event. Failure to complete at least fifty (50%) of your scheduled meetings onsite at the Event (or taking such meetings offsite from the Event premises) will result in you not receiving your travel or hotel reimbursement.
  9. Cancellation & Substitutes: If you are approved for the Manifest Hosted Meetings but become unable to participate even though you are still with your organization, you must either suggest one or more substitutes from your organization as your replacement in the Manifest Hosted Meetings or notify us in writing of your cancellation at least one (1) day prior to the Event. Acceptance of any substitute is subject to our prior approval via email. If you cancel your participation in the Manifest Hosted Meetings and are not able to provide a substitute approved by us prior to the Event, this may result in Manifest determining, in its sole discretion, that you are not eligible to participate in Manifest Hosted Meetings or attend the Event in one or more future years. Furthermore, if you cancel your participation in the Manifest Hosted Meetings at any point prior to the Event and are no longer able to attend the Event or send an approved substitute from your organization as your replacement to participate in the Manifest Hosted Meetings on your behalf, then you will not be eligible to receive any travel/hotel reimbursement outlined hereunder.
  10. Notice of Employment Change: If you (a) are no longer employed by, or (b) become aware prior to the Event that you will no longer be employed at the time of the Event or after the Event by the organisation based upon which you were approved to participate in the Manifest Hosted Meetings, you must let us know immediately upon your becoming aware so that we can cancel your participation in the Manifest Hosted Meetings. In such cases, you will immediately no longer be deemed qualified to participate in the Manifest Hosted Meetings or to receive any corresponding travel/hotel reimbursement or complimentary Event ticket. Failure to notify us may result in Manifest determining, in its sole discretion, that you are not eligible to participate in Manifest Hosted Meetings or attend the Event in one or more future years. At all times, including following the Event, we reserve the right to only communicate with you at your work email address regardless of any other email address you may have provided or we may have otherwise used.
  11. Reimbursement Process: As the final step to receiving your travel and hotel reimbursement up to the amount we agreed to reimburse you at the time you registered for Manifest 2027, we require that you complete a feedback form providing specific evaluations of each Hosted Meeting (we will also ask participating sponsors to provide feedback on their meetings with you). Please note that Manifest will require up to 90 days following the Event to provide payment to you, and will not reimburse for any mileage, points or rewards used for travel. Reimbursement is conditioned upon the terms of Section 8 and submitting the feedback survey(s) and all travel/hotel receipts following the Event within 30 days following the Event. Failure to comply with the deadline stated in the previous sentence will result in you not being eligible to receive any reimbursement outlined herein. Items eligible for reimbursement must be accompanied by receipts with purchase dates stated as 1 day prior to Manifest 2027 through 1 day following the event. Receipts with purchases for more than one person will be prorated and eligible for reimbursement for only the individual who is submitting their reimbursement. Eligible items for reimbursement include: Hotels, Meals, Airfare, Transportation during the event + travel days for the participant only.
  12. Information Sharing: Manifest reserves the right to share any information you provide to us with participating sponsors at various stages of the Manifest Hosted Meetings process. Notwithstanding the foregoing, we will share your email address only after the event with those participating sponsors that you met with and/or were scheduled to meet with as part of the Manifest Hosted Meetings. Furthermore, Manifest is committed to protecting the privacy of its attendees and participants in the Manifest Hosted Meetings. Accordingly, by participating in the Manifest Hosted Meetings and providing us with your information, you represent that you have read, understand and agree to the terms of our privacy policy here https://hyve.group/privacy-notice/.
  13. Qualification for the Manifest Hosted Meetings is determined solely by Manifest and may be revoked at any time (without notice to you). By completing registration, you agree to this Agreement. Any and all rights not specifically granted under this Agreement by Manifest are hereby reserved by Manifest.